Microsoft Office: The way to Convert Older Microsoft Office Files

Even if you’re using Microsoft Office 2010, Office 2007, or a newer version together with Microsoft Office 365, it’s likely you may have files created in Office 2003 or earlier. When you open any of these Word, Excel, or PowerPoint files from Microsoft Office, Compatibility Mode is turned on, and you see [Compatibility Mode] within the title bar of the document window. Compatibility Mode ensures your files can still be totally edited by others who are using earlier variations of Microsoft Office though you might not want this backwards capability. What are your decisions for working with these „older“ but essential files in a newer model of Microsoft Office?

Options for Working with Office 2003 Files

No Changes. If you find yourself editing a file initially created in an Office 2003 program, you can proceed to work in Compatibility Mode and save the file as usual without changing the file format. That’s, keep working with it and saving as before; the file will not be automatically changed to a new version. These Office 2003 files can still be opened from Office 2010 or any earlier version.

Save As to Newest Version. It can save you any Office 2003 or earlier file as a Office 2007 or newer version. The Save As option is discovered under the Backstage View/File tab (Office 2010 and newer) or the Office Button (Office 2007). The downside is that unless you specify a special location or delete the older file, both files will remain in the same location but with different file extensions.

Convert to Newest Version. To take advantage of all of the latest features in your present version of Microsoft Office, you may convert a file to the appropriate Office 2010/2007 file format. For instance, the Convert command in Microsoft Word converts and replaces a document with the.doc format, and upgrades the file to the.docx format. The Convert option is beneficial over Save As.

How one can Convert a File to a newer Microsoft Office File Format

Converting your file offers you access to the new and enhanced features in Office 2016, 2013, 2010 or 2007 equivalent to tables, expanded worksheets, and PivotTables in Excel, SmartArt and Image Types in Word, and new graphics and transition options in PowerPoint.

To Convert a File:

From one among your Microsoft Office programs (Word, Excel, or PowerPoint), open any file created in an earlier model of Microsoft Office.

In Office 2010 and newer: Choose the Backstage View (File tab) and choose the Convert button from the Data tab. In Office 2007: Click the Office Button within the higher-left corner and choose Convert from the menu.

Next, you will see a program-specific prompt concerning the convert action. Navigate through your choices.

If the program doesn’t shut and reopen automatically, close the file and reopen it to proceed utilizing it with all the available features in your current Office program. The transformed file will open with the appropriate file extension. For instance, if you save an Excel 2003 file containing macros, it will normally be transformed as an Excel macro-enabled workbook (.xlsm extension).

Converted files are changed with the up to date file and file format. The Convert command is not available when a file is already saved with an Office 2010/2007 file format. Note: Before proceeding with the convert process, consider if you want to first backup your files.

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